Terms of Use

Last updated: 2026-07-06

These Terms of Use ("Terms") are a legal agreement between you and Vinta Software Studio LLC ("Vinta Schedule", "we", "us", or "our") and govern your access to and use of the Vinta Schedule scheduling and calendar platform, websites, applications, and APIs (collectively, the "Service"). By creating an account, signing in, or otherwise using the Service, you agree to these Terms. If you do not agree, do not use the Service.

If you use the Service on behalf of an organization, you represent that you are authorized to bind that organization, and "you" includes that organization. Your organization's agreement with us (for example, an order form or master services agreement) governs and prevails over these Terms to the extent of any conflict.

1. The Service

Vinta Schedule is a multi-tenant platform that aggregates personal, resource, and virtual calendars across an organization and exposes availability as bookable time and resources. Features may include calendars, events, availability, bookings, booking policies, bundles, resources, calendar groups, change requests, calendar synchronization, organization and team management, invitations, webhooks, API tokens, notifications, and white-label branding. We may add, change, or remove features from time to time.

2. Eligibility and accounts

• You must be at least the age of majority in your jurisdiction and able to form a binding contract.
• You must provide accurate account information (including name, email, and a valid mobile phone number) and keep it current.
• You are responsible for maintaining the confidentiality of your credentials and for all activity under your account. Notify us immediately of any unauthorized use.
• We recommend enabling multi-factor authentication. You are responsible for safeguarding your authentication factors and recovery codes.

3. Organizations, roles, and administrators

The Service is organized around organizations (tenants). Organization administrators can invite and manage members, assign roles, configure settings and branding, connect integrations, and deactivate member access. Administrators may be able to access, manage, and control data within their organization, including calendars and scheduling data associated with members. If you access the Service through an organization, your use is also subject to that organization's policies.

4. Acceptable use

You agree not to:

• Use the Service in violation of any law, regulation, or third party's rights;
• Access, tamper with, or use non-public areas of the Service, or probe, scan, or test the vulnerability of any system without authorization;
• Interfere with or disrupt the integrity or performance of the Service, including through excessive or abusive API use;
• Upload or transmit malware, or attempt to gain unauthorized access to accounts or data;
• Send unlawful, harassing, deceptive, or infringing content through the Service;
• Reverse engineer, decompile, or attempt to extract source code except to the extent permitted by law; or
• Use the Service to send unsolicited messages or otherwise violate messaging or anti-spam laws.

You are responsible for the data and content you and your users submit to the Service ("Your Content"), including its lawfulness and your right to use it.

5. Third-party integrations

The Service integrates with third-party providers, including calendar providers (Google, Microsoft/Outlook, Apple, and iCalendar feeds), sign-in providers (Google, Apple, Facebook), and messaging (Twilio). Your use of a connected service is governed by that provider's terms and privacy policy. You are responsible for having the rights and permissions needed to connect and sync accounts, including any administrator authorization required for organization-wide calendar or directory access. We are not responsible for third-party services and may disable an integration if a provider changes or restricts access.

6. SMS messaging

If you provide a mobile number and consent, we send transactional SMS messages (such as one-time verification codes) for account security. SMS is governed by our SMS Policy, which is incorporated into these Terms by reference. Message and data rates may apply. You can opt out at any time as described in the SMS Policy; opting out may limit phone-based verification.

7. Fees

If your use of the Service is subject to fees, those fees, payment terms, and renewal terms are set out in the order form or agreement between us and your organization. Except as required by law or expressly stated, fees are non-refundable.

8. Intellectual property

The Service, including its software, design, and content (excluding Your Content), is owned by us or our licensors and is protected by intellectual property laws. Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable right to access and use the Service for your internal business purposes. We reserve all rights not expressly granted.

You retain your rights in Your Content. You grant us a worldwide, non-exclusive license to host, process, transmit, display, and otherwise use Your Content solely to provide, secure, and improve the Service and as instructed by your organization.

9. Feedback

If you provide suggestions or feedback, you grant us a non-exclusive, perpetual, irrevocable, royalty-free license to use it without restriction or obligation to you.

10. Privacy

Our collection and use of personal data is described in the Privacy Policy, which is incorporated into these Terms by reference. Where we process personal data on behalf of your organization, we do so as a processor/service provider under our agreement with that organization.

11. Suspension and termination

We may suspend or terminate your access to the Service if you violate these Terms, if required by law, or to protect the Service or its users. Your organization's administrators may deactivate your access at any time. You may stop using the Service at any time. Upon termination, your right to use the Service ends; provisions that by their nature should survive (including ownership, disclaimers, limitations of liability, and dispute terms) will survive.

12. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT SCHEDULING OR SYNCHRONIZATION WILL BE ACCURATE OR TIMELY. Any compliance-related statements (such as references to HIPAA readiness or SOC 2) are subject to the terms of a separate written agreement and are not warranties under these Terms.

13. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE AND OUR SUPPLIERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR FOR LOST PROFITS, REVENUES, DATA, OR GOODWILL, ARISING OUT OF OR RELATED TO THE SERVICE. OUR TOTAL LIABILITY FOR ANY CLAIM WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS PAID BY YOUR ORGANIZATION FOR THE SERVICE IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) [USD 100 / applicable cap]. Some jurisdictions do not allow certain limitations, so some of the above may not apply to you.

14. Indemnification

You will indemnify and hold harmless Vinta Software Studio LLC and its affiliates from claims, damages, and expenses (including reasonable legal fees) arising from Your Content, your use of the Service, or your violation of these Terms or applicable law, to the extent permitted by law and except to the extent caused by us.

15. Changes to the Service and Terms

We may modify the Service and these Terms from time to time. When we make material changes to these Terms, we will update the "Last updated" date and provide notice where appropriate. Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

16. Governing law and disputes

These Terms are governed by the laws of state of Florida - Unided States, without regard to conflict-of-laws rules. The courts located in Florida will have exclusive jurisdiction, except where applicable law provides otherwise.

17. Miscellaneous

These Terms, together with the Privacy Policy, SMS Policy, and any order form or agreement with your organization, are the entire agreement between you and us regarding the Service. If any provision is unenforceable, the remaining provisions remain in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets.

18. Contact us

Questions about these Terms:

Vinta Software Studio LLC 1110 Brickell Ave, 200, Miami, FL 33131 Email: contact@vintasoftware.com